The entire procurement workflow — from sourcing to settlement — in four straightforward steps.
Any team member can create a procurement request in under a minute. Define the category, describe the need, set a budget ceiling, and optionally tag preferred vendors from your network. KAIX guides you through the entire form — no training required.
KAIX broadcasts your request to relevant suppliers — either from your curated vendor list or our wider marketplace. Suppliers respond with standardised quotes. The platform normalises all responses into a side-by-side comparison matrix, ranked by value, speed, and quality score.
Based on your organisation's approval rules, KAIX routes the request to the right stakeholders automatically. Approvers get a clean summary via email or in-platform notification — they can approve, reject, or request changes without logging in. Multi-level chains are fully supported.
Once approved, KAIX auto-generates a purchase order and sends it to the supplier. Invoices are matched to POs automatically. Payments are triggered on schedule or early to capture discounts. Every action is logged, auditable, and visible in your analytics dashboard in real time.
Most teams are up and running within a day. We provide guided onboarding, data import tools for your existing vendor lists, and a dedicated success manager for Business and Enterprise plans.
Absolutely. You can import your full vendor list via CSV or our API. Suppliers receive an invite to join the platform — it's free for them and takes under 5 minutes to set up.
Yes. We integrate with popular accounting software (Xero, QuickBooks, SAP), communication tools (Slack, Teams), and offer a full REST API for custom integrations.
KAIX is SOC 2 Type II compliant, with AES-256 encryption at rest and in transit. All data is stored in Singapore-based data centres with daily backups and 99.9% uptime SLA.
Yes — we offer a 14-day free trial on all plans. No credit card required. You'll have access to the full platform with up to 5 users and 10 RFQs to test the workflow end to end.
Walk through a live demo with our team — we'll show you how KAIX maps to your exact workflows.